Consulting Services to prepared Detailed Architectural Designs and Supervised the Works for the Rehabilitation and Construction of Klay Hatchery

Logo2021

REQUEST FOR EXPRESSION INTEREST
(INDIVIDUAL CONSULTANCY)

Preparation Advance No. IDA V3100

PROJECT ID: P172012

Subject: Request for Expression of Interest (REOI) for provision of Consulting Services
to prepared Detailed Architectural Designs and Supervised the Works for the
Rehabilitation and Construction of Klay Hatchery

Reference No.: LR-NAFAA-255514-CS-CQS

Assignment Title: Consulting Services to prepared Detailed Architectural Designs and
Supervised the Works for the Rehabilitation and Construction of Klay Hatchery

The government of Liberia through the National Fisheries and Aquaculture authority (NaFAA)
has received support from the World Bank Group toward the preparation and implementation of
the, “Liberia Sustainable Management of Fisheries Project (LSMFP)”. The project development
objective (PDO) is to improve the management and utilization of selected fisheries. The objective
of this terms of reference is to recruit a firm who will prepare detailed architectural designs and
supervised the works for the rehabilitation and construction of Klay Hatchery.

The objectives of the assignment

The purpose of this piece of work is for a firm to prepare and provide technical input particularly
in civil engineering plan, design, survey, as well estimating and costing of the rehabilitation and
construction of the Klay hatchery. The selected firm will also be charged with the responsibility
of (Phase II) “supervision of works” for the rehabilitation of Klay Hatchery. The specific objective
of this aspect of the consulting services is to assist the NaFAA/PIU to implement the Project as
follows:

To ensure high standards of quality assurance in the execution of works and to actively
facilitate completion of the works within the stipulated time limit;

To provide comprehensive supervision of project implementation activities carried out by
the contractor and ensure complete compliance with the drawings, technical specifications and
various stipulations contained in the contract documents; and

To undertake comprehensive and independent measurement of activities and calculation
of quantities and administer detailed record-keeping for the estimation of interim payments and
calculation of final ad-measured quantity for final payment.

 

The short-listed candidate is expected to have the following qualifications:
Qualifications and Experience:

The Consultant is required to have the following minimum qualifications and experience:

(i) extensive and proven experience in civil engineering field for last five years. (ii) The Firm must
show evidence of at least 5 years’ experience, knowledge and familiarity with project planning,
design, survey and construction of aquaculture civil works. (iii) Experience, knowledge in
structural/ work in the field level will be an added advantage.

In order to complete the assignment, the firm will assemble a multi-disciplinary team of
technicians: Structural engineer, Mechanical Engineer, Electrical Engineer and Cad Operator with
substantial practical experience (no less than 10 years) and adequate educational backgrounds
(bachelor’s degree and higher) who will ensure the services are carried out in a professional and
timely manner.

The team will include, but may not be limited to:

Description of Input (list only core
responsibilities)
Position and experience
Lead and manage inputs of consultant team;
responsible for overall product delivery and for
timely and quality execution of services; primary
contact point for contract execution

Team Leader (Key Position) *- The Person
should be a highly-experienced engineer, with a
minimum of Master’s Degree in Civil/Structural
Engineering or equivalent, having overall
experience of at least 10 years. He/she should
have worked as Senior or Chief Resident
Engineer or as 'Engineer' or 'Engineer's
Representative' for at least eight (8) years on
supervision of rehabilitation/construction
projects. Experience supervision/construction of
aquaculture works will be an added advantage.

Mechanical Engineer: Bachelor’s degree in
mechanical engineering or equivalent, at least 10
years’ experience

Electrical Engineer. Bachelor’s degree in
electronic or electrical engineering or equivalent,
at least 10 years’ experience

Resident Engineer: The Individual should be an
experienced Engineer, with a minimum of
Bachelor’s Degree in Civil Engineering or
equivalent, having overall experience of at least
10 years. He should have worked as Senior
Resident Engineer or as 'Engineer' or 'Engineer's
Representative' for at least eight (8) years on
supervision of rehabilitation/construction.

Cad Operator. Bachelor’s degree in relevant
field of engineering to include computer aided
draughting and design. At least 8 years’
experience

 

(*) Key Positions that will be included in the technical proposal evaluation (based on the detailed
CVs of the proposed respective team members).

The detailed Terms of Reference (TOR) for the assignment can be found at the following websites:

a)
www.nafaa.gov.lr
b)
www.emansion.gov.lr
c)
www.moa.gov.lr.
The attention of interested individual Consultants is drawn to Section III, paragraphs, 3.14, 3.16,
and 3.17 of the World Bank’s “Procurement Regulations for IPF Borrowers” dated July 2016,
revised November 2017, August 2018 and November 2020, setting forth the World Bank’s policy
on conflict of interest. Please refer to paragraph 3.17 of the Procurement Regulations on conflict
of interest related to this assignment which is available on the Bank’s website at

http://projectsbeta.worldbank.org/en/projects-operations/products-and-
services/brief/procurement-newframework
.
A Consulting Firm will be selected in accordance with the Consultant Qualification Selection
(CQS) method set out in the Procurement Regulations.

Further information can be obtained at the address below during office hours, i.e., 0900 to 1600
hours GMT.

Expressions of interest must be delivered in a written form to the address below (in person, or by
mail, or by fax, or by e-mail) by Monday February 7, 2022 @ 4:00PM GMT

Liberia Sustainable Management of Fisheries Project (LSMFP)

Attn: The Project Coordinator

Mesurado Pier, Freeport of Monrovia

Monrovia, Liberia

Tel: +2310886532901/0770538462

E-mail:
This email address is being protected from spambots. You need JavaScript enabled to view it., This email address is being protected from spambots. You need JavaScript enabled to view it.
Cc:
albert.boimah-This email address is being protected from spambots. You need JavaScript enabled to view it. , jkThis email address is being protected from spambots. You need JavaScript enabled to view it.

 
 

Terms of Reference
1.0 Introduction

The government of Liberia through the National Fisheries and Aquaculture Authority (NaFAA)
has received support from the World Bank Group toward the preparation and implementation of
the, “Liberia Sustainable Management of Fisheries Project (LSMFP)”, and desires to apply part
of the proceeds towards eligible payment of the services for a consulting firm to prepared detailed
Architectural designs and supervision of works for the Klay fish hatchery, Klay, Bomi County.
The purpose of this terms of reference is to solicit the interest of qualified consulting firm to
prepare detailed Architectural Designs and supervised the works for the rehabilitation of Klay
Hatchery.

2.0 Background

The Government of Liberia through the National Fisheries and Aquaculture Authority (NaFAA)
has secured funding from the World Bank Group to help develop the Liberia fisheries and
aquaculture sector. The project has identified five (5) components namely: Component 1:
Improving management and governance of fisheries; Component 2: Improving handling of fish
and fish products; Component 3: Support to Aquaculture; Component 4: Project Management
and Component 5: Contingent Emergency Response Component (CERC). Component 3 focuses
on supporting aquaculture through the development of a policy and regulatory framework and a
zoning map to help identify prone aquaculture areas. It also focuses on establishment of a full-
scale aquaculture technology research and development and a Quality Assurance Center (QAC)
in Klay, Bomi County. This component is to raise awareness about aquaculture and develop a
private sector aquaculture on the basis of public- private partnership (PPP).

Against this backdrop, through the Liberia Sustainable Management of Fisheries Project (LSMFP)
is soliciting the expertise of a reputable and qualified engineering firm or consultant to facilitate
the reconstruction of the Klay Fish Hatchery, that would serve as the Centre of excellence for the
following purpose:

Produce annually at least 10 million good quality fingerlings of tilapia (70%), catfish
(20%) and Heterotis (10%) for smallholder and commercial fish farmers. This projected
amount of fingerlings need is based on the current hectare (115) cover by fish ponds and
tanks. This amount is expected to increase by 5 percent per annum based on the projection
of the annual growth rate of the aquaculture sector and the emergence of cage farming
(Kamstra and Kpadeh, 2017).

Produce quality feed for fingerlings production, grow-out and research at Klay hatchery.

 

Conduct primary and adaptive research in aquaculture development and technology in
laboratory, indoor hatchery, tanks, earthen ponds and in recirculating aquaculture systems.

Conduct testing of water quality parameters, proximate analysis and fish diseases

Provide vaccine and treatment for disease fish. This will require facility such as cooling
system to store vaccines, testing kits to detect fish disease, quarantine facility to monitor
sick or imported fish, fish counter systems, microscopes, treatments, etc.

Provide short- and medium-term technical training for farmers, hatchery managers and
processors with emphasis on practical work.

Provide extension/advisory services for farmers. This will require a lecture hall with a
capacity of 30 participants and 2 housing units for lodging of trainees and staff.

3. Objective of the assignment

The purpose of this piece of work is for a firm to prepare and provide technical input particularly
in civil engineering plan, design, survey, as well estimating and costing of the rehabilitation and
construction of the Klay hatchery. The selected firm will also be charged with the responsibility
of (Phase II) “supervision of works for the rehabilitation of Klay Hatchery. The specific objective
of this aspect of the consulting services is to assist the NaFAA/PIU to implement the Project as
follows:

To ensure high standards of quality assurance in the execution of works and to actively
facilitate completion of the works within the stipulated time limit;

To provide comprehensive supervision of project implementation activities carried out by
the contractor and ensure complete compliance with the drawings, technical
specifications and various stipulations contained in the contract documents; and

To undertake comprehensive and independent measurement of activities and calculation
of quantities and administer detailed record-keeping for the estimation of interim payments
and calculation of final ad-measured quantity for final payment.

4.0 Scope of Work

The Civil engineering firm will undertake the following tasks under the guidance of the Division
of Aquaculture and Inland Fisheries and the Project Implementation Unit (PIU).

 

PHASE I (Detailed Architectural Designs)
Lead survey work and design of civil work related to the existing buildings, specify the
civil works required to restore them to full productive capacity.

Assist Aquaculture and Inland Fisheries Division and PIU in planning, designing, and
identifying the infrastructure needed at the hatchery to supply the target fingerlings and
broodstock.

Assist in design of a cottage fish feed formulation and production facility including a fish
nutrition lab to be able to utilize locally available feed ingredients.

Design a Biosecurity system with appropriate zonation and quarantine system.

Establish the site boundaries, ownership of the land and buildings, access to roads and
services.

Design a topographical and engineering lay out plan depicting the site elevations and the
existing layout of the Klay Hatchery and Center of Excellence, including any necessary
structures, access, services, power supplies, waste systems to make it functional.

Put in place flood control mitigation measures to avoid fish mixing or loss where
applicable especially in hatchery.

Assess, redesign and develop current irrigation channels to accommodate other production
systems, such as tanks.

Lead the survey of existing ponds and water circulating systems to specify the works and
materials needed to restore them to full productive capacity.

Review the design and assess status of power systems, power distribution systems and
specify all requirements needed.

Specify accommodation requirements commensurate with the business plan for necessary
staff and management to operate the hatchery.

Provide detail costing of the reconstruction of the Klay Fish hatchery and Center of
Excellence into a modern facility with laboratories and processing unit.

Complete specifications for the package of works up to the standard required for an
international competitive bidding tender to World Bank guidelines.

4.1 Scope of Work

The Civil engineering firm (Supervision of Works) will undertake the following tasks under the
guidance of the Division of Aquaculture and Inland Fisheries and the Project Implementation Unit
(PIU).

 

PHASE II (Supervision of Works)
Verification and approval of contractor’s construction documents.

Hand-over site to the construction contractor in company of the client and any relevant
stakeholders.

Review and monitor contractors’ construction, equipment supply, installation and
commissioning programs and activities including: Construction programs; Equipment
supply programs; Integrated Construction Program; Progress monitoring of construction
activities.

Health and Safety.

Organize site meetings and act as secretariat

Quality control of civil works including: Set out survey and measurement; Field and
laboratory tests control; Foundation and permanent excavation works; Structural concrete;
Erection of Steelwork; Foundation grouting

Conduct independent measurement and estimation and thereby review the Contractor's
Claims (Payments and Variation),

Review of Contractors Claims (Payment and Variations) including: Payment claims;
variations in conditions; and claims for extras.

Environmental Monitoring.

Review Contractors Submissions for Completion of the Works and action as appropriate:
Partial and final taking over certificates; As-Built Drawings; Operations and Maintenance
Plan; Acceptance of the Works; Defects liability Period.

Submission for completion of the works and handover of the works and related actions as
appropriate.

The supervision firm will administer the contract and ensure that all of its clauses are
respected.

Assign a Resident Engineer [RE] at the Klay Hatchery Construction site. Specifically, the
RE will carry out the following tasks:

a. give order to commence the works and variation orders as specified above;

b. approve the materials, equipment and construction procedures;

c. approve quality of the civil and vegetation related works according to the contract
specifications;

d. approve the contractor's work programmed, method statement and the source of
materials;

e. approve and/or issue the schedule, working drawings, approve the setting out of the
works and give instructions to the contractor;

f. make measurements and keep the measurement books;

 

g. issue interim certificates for periodic payments to the contractors, certify completion
of parts or totality of works;

h. order tests of materials and of completed works, order removal of improper works;

i. advise the Client on all matters relating to the execution of the contract;

j. make sure that the environmental management plan (ESMP) and Resettlement action
plan (RAP) are implemented timely and maintaining the desired quality standards; and

k. issue reports on a regular basis.

The Firm will seek the prior approval of Client on:

a. Issuance of any variation orders with financial implications (as specified above),
except in an emergency situation, as reasonably determined by the supervision
consultant;

b. Issue variations in work quantities;

c. Sanction additional items, sums or costs;

d. Approve the subletting of any part of the works; and

e. Approve any extension of contractual time limits.

f. Prepare Final Account

Output (Phase I) Detailed Architectural Designs

The firm is fully responsible for its independent report and will be prepared according to the
following outline:

Transmittal letter

Executive summary

Introduction

Body of the report (design, layout, etc.)

Reconstruction budget and expenditure

Technical specifications of all works, equipment and materials required for rehabilitation
to agreed standards

Develop a detailed work plan consistent with the international best practice and standards.

Supervise the works and to approve the construction materials and workmanship.

Output (Phase II) Supervision of Works

The firm is fully responsible for its independent report and will be prepared according to the
following outline:

A. An Inception/commencement report along with a construction supervision manual in 3
copies, to be submitted within 14 days of commencement of services. The commencement
report shall contain the details of all meetings held with the Client and the Contractor and
decisions taken therein, the resources mobilized by the Consultants as well as the
Contractor and the Consultants' perception in the management and supervision of the
project. The Report shall also include the Master Work Programmed and Resource

 

Mobilization for the Project. The primary objective of the Supervision Manual will be to
evolve guidelines for administration, supervision and management of the project. Such a
manual is not intended to be a contractual document nor is it to take precedence over the
specifications. The Manual will merely act as a guide and reference to the various staff in
the management and supervision of the project in discharging their duties in a smooth and
systematic manner.

B. A brief monthly progress report in 3 copies which should be submitted within 7 days of
the end of each month.

C. A detailed quarterly report in 3 copies, to be submitted within 14 days of the end of each
quarter. Quarterly reports should include description of project activities, illustrated by
progress/completion photographs, status of any delays and contractual claims, and details
of all latest financial projections. The Progress Report (monthly and quarterly) shall
contain details of all meetings, decisions taken therein, mobilization of resources
(Consultants’ and the Contractors') physical and financial progress and the projected
progress for the forthcoming periods. The report shall clearly bring out the delays/non-
conformance(s) if any, reasons for such delays, if any, and the recommendation for
corrective measures. The report shall also contain the performance data for Contractor's
plant and equipment.

D. A detailed Contract Completion/ Final Report in 3 copies are to be submitted to the
Employer. The consultant (will prepare a comprehensive final completion report of the
construction contract package after completion of the work. The report shall incorporate summary
of the method of construction, the construction supervision performed, as built construction
drawing, problems encountered and solutions undertaken. The consultant shall submit the self-
appraisal report within the prescribed time summarizing the following details:

a) Details of Personnel including substitution made during the Assignment.

b) Details of variation orders issued.

c) Details of extension of time granted to the Contractor.

d) Details of Quality Assurance System.

e) Quality observed at site by the consultant.

f) Details of claims.

g) Special preventive measures for maintenance suggested by the consultant.

 

h) A Quality Assurance Manual in 4 copies, detailing all QA/QC procedures, to be submitted
within 30 days of commencement of services.

i) A maintenance Manual, detailing routine and periodic maintenance tasks that will be
required to maintain the completed Project. Draft copies of this manual should be submitted for
comments to the Employer within 12 months of commencing services.

E. Interpretation of the Technical Specifications and other Contract Documents.

5.0 Qualification Requirements and Composition of Study Team: The minimum requirements
for the firm:

are (i) extensive and proven experience in civil engineering field for last five years. (ii) The
Firm must show evidence of at least 5 years’ experience, knowledge and familiarity with
project planning, design, survey and construction of aquaculture civil works. (iii) Experience,
knowledge in structural/ work in the field level will be an added advantage.

In order to complete the assignment, the firm will assemble a multi-disciplinary team of
technicians: Structural engineer, Mechanical Engineer, Electrical Engineer and Cad Operator with
substantial practical experience (no less than 10 years) and adequate educational backgrounds
(bachelor’s degree and higher) who will ensure the services are carried out in a professional and
timely manner. The team is expected to have the following:

Strong analytical and report writing skills

Strong communication and facilitation skills

High computer literacy, and

Full proficiency in English

The team will include, but may not be limited to:

Description of Input (list only core
responsibilities)
Position and experience
Lead and manage inputs of consultant team;
responsible for overall product delivery and for
timely and quality execution of services; primary
contact point for contract execution

Team Leader (Key Position) *- The Person
should be a highly-experienced engineer, with a
minimum of Master’s Degree in Civil/Structural
Engineering or equivalent, having overall
experience of at least 10 years. He/she should
have worked as Senior or Chief Resident
Engineer or as 'Engineer' or 'Engineer's
Representative' for at least eight (8) years on
supervision of rehabilitation/construction
projects. Experience supervision/construction of
aquaculture works will be an added advantage.

Mechanical Engineer: Bachelor’s degree in
mechanical engineering or equivalent, at least 10
years’ experience

Electrical Engineer. Bachelor’s degree in
electronic or electrical engineering or equivalent,
at least 10 years’ experience

 

Resident Engineer: The Individual should be an
experienced Engineer, with a minimum of
Bachelor’s Degree in Civil Engineering or
equivalent, having overall experience of at least
10 years. He should have worked as Senior
Resident Engineer or as 'Engineer' or 'Engineer's
Representative' for at least eight (8) years on
supervision of rehabilitation/construction.

Cad Operator. Bachelor’s degree in relevant
field of engineering to include computer aided
draughting and design. At least 8 years’
experience

(*) Key Positions that will be included in the technical proposal evaluation (based on the detailed
CVs of the proposed respective team members).

6. Deliverables, Schedule of Deliverables

I. Deliverables Phase I (Detailed Architectural Designs)

The Consultant will produce the following deliverables (described further below):

1. Inception Report: 2 weeks

2. Draft Architectural Designs Report: 6 weeks

3. Final Architectural Designs Report: 8 weeks

The total duration of the consultancy services will be 8 weeks from the date of contract signing.

6.1 Deliverables, Schedule of Deliverables

II. Deliverables Phase II (Supervision of Works)

The Consultant will produce the following deliverables (described further below):

A. An Inception/commencement report along with a construction supervision manual in 3
copies, to be submitted within 14 days of commencement of services. The commencement
report shall contain the details of all meetings held with the Client and the Contractor and
decisions taken therein, the resources mobilized by the Consultants as well as the
Contractor and the Consultants' perception in the management and supervision of the
project. The Report shall also include the Master Work Programmed and Resource
Mobilization for the Project. The primary objective of the Supervision Manual will be to
evolve guidelines for administration, supervision and management of the project. Such a
manual is not intended to be a contractual document nor is it to take precedence over the
specifications. The Manual will merely act as a guide and reference to the various staff in
the management and supervision of the project in discharging their duties in a smooth and
systematic manner.

 

B. A brief monthly progress report in 3 copies which should be submitted within 7 days of
the end of each month.

C. A detailed quarterly report in 3 copies, to be submitted within 14 days of the end of each
quarter. Quarterly reports should include description of project activities, illustrated by
progress/completion photographs, status of any delays and contractual claims, and details
of all latest financial projections. The Progress Report (monthly and quarterly) shall
contain details of all meetings, decisions taken therein, mobilization of resources
(Consultants’ and the Contractors') physical and financial progress and the projected
progress for the forthcoming periods. The report shall clearly bring out the delays/non-
conformance(s) if any, reasons for such delays, if any, and the recommendation for
corrective measures. The report shall also contain the performance data for Contractor's
plant and equipment.

D. A detailed Contract Completion/ Final Report in 3 copies are to be submitted to the
Employer. The consultant (will prepare a comprehensive final completion report of the
construction contract package after completion of the work. The report shall incorporate summary
of the method of construction, the construction supervision performed, as built construction
drawing, problems encountered and solutions undertaken. The consultant shall submit the self-
appraisal report within the prescribed time summarizing the following details:

a) Details of Personnel including substitution made during the Assignment.

b) Details of variation orders issued.

c) Details of extension of time granted to the Contractor.

d) Details of Quality Assurance System.

e) Quality observed at site by the consultant.

f) Details of claims.

g) Special preventive measures for maintenance suggested by the consultant.

h) A Quality Assurance Manual in 4 copies, detailing all QA/QC procedures, to be submitted
within 30 days of commencement of services.

i) A maintenance Manual, detailing routine and periodic maintenance tasks that will be
required to maintain the completed Project. Draft copies of this manual should be submitted for
comments to the Employer within 12 months of commencing services.

E. Interpretation of the Technical Specifications and other Contract Documents.

NaFAA Makes History Signs Fisheries Science Degre...
Request for Expression of Interest (REOI) for prov...

LOCATION

Bushrod Island
Monrovia,Liberia
info@nafaa.gov.lr

 

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